Talki
OperationsMay 15, 2026·5 min read

How to handle Telegram and web chat from one inbox

Running two separate support workflows for your website chat and your Telegram bot costs time and creates gaps. Here is how to merge them into one.

The two-inbox problem

Most businesses that run both a website chat and a Telegram bot end up with two separate workflows. The website chat goes into one tool, Telegram messages go into another (or nowhere — someone manually checks the bot). Tickets fall through. Response times suffer. Agents waste time context-switching.

The fix is a unified inbox: one place where every conversation — regardless of where it started — lands, gets assigned, and gets resolved.

What a unified inbox looks like in practice

  • Customer messages from your website widget and from your Telegram bot arrive in the same queue
  • Each conversation shows the channel it came from (web or Telegram) but is handled identically
  • Agents reply from one composer — the message is delivered to the right channel automatically
  • Ticket status (open, assigned, closed) is tracked across both channels in one view
  • Reporting includes all channels — you see total ticket volume, not split numbers

How to set it up with Talki

01

Embed the web widget

Copy the Talki snippet from Settings → Widget and paste it before the closing </body> tag on your site. Works on any platform — Webflow, WordPress, Shopify, React, plain HTML.

02

Connect your Telegram bot

Go to Settings → Telegram. Paste your bot token (from BotFather). Talki sets up the webhook automatically. Takes 30 seconds.

03

Invite your team

Add agents from Settings → Team. Assign them to conversations manually, or let round-robin routing handle it automatically.

04

Enable AI for routine questions

Set up a knowledge base in Settings → AI. Gemini auto-replies to routine questions on both web and Telegram. Only complex tickets reach your agents.

Translation across channels

If your customers speak multiple languages — common for Telegram communities that span many countries — DeepL translation becomes essential. Talki translates every incoming message automatically, regardless of channel. Agents see the original message and the translation side by side.

This is especially useful when your Telegram audience is more international than your website visitors. Support teams that previously needed multilingual agents can operate in a single language with translation handling the rest.

What to watch for

  • Telegram messages arrive faster — customers expect near-instant replies. Make sure AI auto-replies are enabled so the queue does not grow
  • Some ticket types come exclusively from one channel — check your reporting after two weeks to see if patterns emerge
  • Telegram forum topics create one thread per customer — this maps naturally to tickets, so nothing special is needed

Unify your inbox today

Web widget + Telegram in one inbox. 7-day free trial, no card required.

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